PTO & Leave Accrual Calculator — Free & Instant

What this calculator does

Track how much paid time off you accrue per pay period and how many days you'll have by a chosen date. Fill in the fields in the calculator above and the results update as you type — nothing is sent anywhere, and there is no sign-up or paywall.

Most people reach for this after a quick mental estimate has already gone wrong: the numbers are close enough to feel right, but the decision behind them is worth real money or real time. Working it out properly takes seconds here.

How to use the tool above

1. Enter your own numbers in these fields: annual pto days, pay periods per year, pay periods so far, days already used.
2. Read Available now first — that is the figure most people came for.
3. Change one field at a time to see how sensitive the outcome is. That single habit is what turns a calculator into a decision tool.
4. Note the result somewhere before you compare options, so you are comparing like with like.

The method, in plain words

• Accrued per pay period = annual pto days ÷ the larger of (pay periods per year, 1)
• Accrued so far = annual pto days ÷ the larger of (pay periods per year, 1) × pay periods so far
• Available now = annual pto days ÷ the larger of (pay periods per year, 1) × pay periods so far - days already used

Nothing here is hidden: the same arithmetic runs in the tool above, so you can reproduce any number by hand if you want to check it.

Worked example 1

What you enter

• Annual PTO days: 15.00
• Pay periods per year: 26
• Pay periods so far: 14
• Days already used: 4.00

What you get

• Accrued per pay period: 0.577 days
• Accrued so far: 8.08 days
• Available now: 4.08 days

Worked example 2 — one input doubled

The fastest way to understand any calculation is to move a single input and watch what happens.

What you enter

• Annual PTO days: 30.00
• Pay periods per year: 26
• Pay periods so far: 14
• Days already used: 4.00

What you get

• Accrued per pay period: 1.154 days
• Accrued so far: 16.15 days
• Available now: 12.15 days

Comparing the two runs tells you which input actually drives the outcome — and therefore which one is worth negotiating, adjusting or planning around.

Common mistakes to avoid

• Mixing time periods. Monthly, weekly and annual figures cannot be compared until they are converted to the same basis.
• Rounding too early. Round only the final answer; rounding an input first quietly shifts everything after it.
• Forgetting what the number excludes. A clean calculation still leaves out fees, taxes or extras that are specific to your situation — add them separately.
• Treating a single run as the answer. Run a slightly pessimistic version too, then plan against that.

Every figure here is an estimate for planning purposes, not professional financial, tax or legal advice. Confirm anything that affects a contract, a filing or a loan with a qualified professional.

Related free tools

Every tool in the Moyan AI library is free, works in the browser and needs no account. Browse the full free tools library, explore hundreds of AI products in the AI Tool Lab, or create a free Moyan AI account to save your work across our learning, career and productivity tools.